Are you looking to spend your holiday? It is likely that you will need to apply for a visa. You also need to attach a visa letter, commonly known as a cover letter or introduction letter with your visa application.
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This post below will help you to understand a visa letter and its importance with samples to make it easier for you to write it yourself.
What is the purpose of a visa letter? Why does the embassy need it?
A visa letter, also known as a visa letter, is a letter that you send to the embassy explaining why you are travelling to their country (tourist, business or visitor ?). It should include information such as your expected stay time, your financial proof, and any documents necessary. The cover letter should be clear to the Visa Officer and encourage them to approve your Germany visa.
As you are applying for Germany Schengen Visa, your cover letter must include details of all the Schengen countries that you will be visiting on this trip, along with a day-wise itinerary for your entire stay in the Schengen area.
A cover letter must be personalised as the content of a cover letter varies depending on the visa applicant. It is not possible to take someone else’s cover letter and submit it for your visa application without extensive modification to suit your needs.
So we recommend you take a look at all the samples (we have added them in further sections) & create your cover letter on a blank page (or use FlightGen App to create one for you !!).
If you are an Indian passport holder then you can visit our Cover letter for Indian passport holders
Your visa letter is your first contact with the Embassy
The visa letters are placed on top all other visa documents. This is because they will first look at your visa letter to decide if you need to approve or deny your visa. This is also where you can have a personal conversation with the officer.
You can leverage this advantage to your benefit by being clear and concise regarding your visa application.
A skilled visa consulate will examine your cover letter, and quickly draw conclusions if necessary to reject or approve your Visa .
You have, for example, applied for your visa at the German consulate. However your cover letter (travel route section) shows that you spend more time in France than you originally planned. Your visa will be declined.
What information should you include in a cover letter for a Schengen Visa Application?
The following key pieces of information should be included in a well-written coverletter for a Schengen Visa:
- You can easily find the address of the embassy in your area online.
- A subject line that clearly indicates the type of visa requested
- Your Trip travel start/end dates are added.
- The purpose of your trip is important to the visa officer as it helps them understand the applicant’s intentions.
- Information about who is paying for the trip. This could be the spouse of the applicant, a host, or a company.
- You can also add proof of accommodation to the letter.
- Daily travel itinerary, for tourist visas or business visas. For visitor visas, medical, and sports, it is not necessary.
- To determine financial stability, the visa officer will need information about the applicant’s work history and employment.
- A list of documents that are submitted for visa as per the type of visa
- Your contact information
These key points of information will strengthen the visa application of the applicant and increase their chances to be granted a visa.
How to visa application letter ?
These steps will help you quickly and easily create a professional letter of cover for your visa application using FlightGen.
- View the tutorial by FlightGen.
- The app can be downloaded from the App Store ( iOS) and Google Play Store ( Android).
- Answer the simple questions in the Letter Wizard.
- View your letter and make a small payment of $4.99 to download the PDF.
This is the easiest method to create a cover letter for Germany Schengen visa . You can use the app to automatically generate your cover letter. If you prefer to write one yourself, we suggest you start with a blank page in google docs, or word, and then begin typing.
The following information must be prepared before you start to type your letter.
- Address of the German consulate
- Your trip start and finish dates (not just for Germany, but for the entire trip that includes all Schengen countries)
- Daywise travel itinerary
- Who is sponsoring this trip?
- Documents that you will need to support your visa application
Next, identify the purpose of your trip. Use the samples below to help you create a cover letter for the German Schengen visa. Let’s get started!
Do I need a letter of visa application to be approved?
Yes. Yes. Even though the visa requirements don’t explicitly require a cover letter, you will be asked for one and to bring it along when you visit the visa facilitation bureau.
Sample cover letters for Germany Schengen visa (based on purpose of travel)
The format of your cover letter for Germany Schengen visa depends on the purpose of your travel, we are assuming that you know your visa type
Sample cover letter for Germany Tourist Visa Application
If the reason you are travelling to Germany is tourism, then you can use the below format to make your cover letter for a tourist visa. You will need to have at least a tentative travel itinerary which is backed up by proof of accommodations such as hotel bookings or hostels.