Create a Cover letter for Germany Schengen visa [Using AI App]

cover letter for schengen visa

In continuation of our series of articles on cover letter for Schengen visa, this article will focus on how you can make a cover letter for Germany Schengen visa in the easiest way possible using FlightGen App. But, if you want to to make your cover letter on your own, we have samples for them too and you can modify it as per your needs.

If you want a quick solution, you can create your cover letter for a German visa by downloading the FlightGen App and letting the AI draft your letter.

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This post below will help you to understand a cover letter for Germany visa and it’s importance with regards to Germany Schengen visa along with samples to make it easier for you to write it yourself.

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What is the purpose of a covering letter for a German Schengen visa application?

A cover letter, also known as a visa letter, is a letter that you send to the German consulate explaining why you are travelling to Germany. It should include information such as your expected stay time, your financial proof, and any documents necessary. The cover letter should be clear to the Visa Officer and encourage them to approve your Germany visa.

As you are applying for Germany Schengen Visa, your cover letter must include details of all the Schengen countries that you will be visiting on this trip, along with a day-wise itinerary for your entire stay in the Schengen area.

A cover letter must be personalised as the content of a cover letter varies depending on the visa applicant. It is not possible to take someone else’s cover letter and submit it for your visa application without extensive modification to suit your needs.

So we recommend you take a look at all the samples (we have added them in further sections) & create your cover letter on a blank page (or use FlightGen App to create one for you !!).

If you are an Indian passport holder then you can visit our Cover letter for Indian passport holders

Your Covering Letter For Schengen Visa Is The First Direct Contact Between You And The Embassy

Cover letters are stacked on top of all your visa documents. This is because it is the first document that the visa consulate looks at to understand your visa application and make a decision if they need to approve your visa or not. This is also where you can interact with the visa officer directly and have a personal conversation, a human touch.

You can use this to your advantage by being concise and clear about your visa application without being too personal.

A good visa consulate will be able to look at your cover letter and make quick conclusions if they need to reject or approve your visa.

For instance, you have applied for your visa with the German consulate but as per your cover letter (travel itinerary section) you are spending more days in France. Then your visa will be rejected and you will be advised to either modify your application by spending more days in Germany or apply for your visa with the France consulate.

What Information to Include in a Cover Letter for Schengen Visa Application?

A well-written cover letter for a Schengen visa should include the following key pieces of information in the following order:

  1. The address of the Germany Schengen consulate in your jurisdiction, which can be easily found online
  2. An explicit subject line to indicate the type of visa being requested
  3. The travel start/end dates showing more days in Germany
  4. The purpose of your trip, which helps the visa officer understand the applicant’s intentions
  5. Information about who is paying the trip. This could be the applicant, their spouse, a host or a company.
  6. The letter can also include proof of accommodation.
  7. A daily travel itinerary, Germany Schengen tourist visa or business visa. Not necessary for visitor visas, medical, or sports.
  8. The visa officer will need to know information about the applicant’s employment and business history in order to determine their financial stability.
  9. A list of documents being submitted with a german visa application, which helps the visa officer review all the necessary information
  10. In case of any further clarification, the contact information of the applicant.

Overall, including these key pieces of information in your cover letter will help strengthen the applicant’s visa application and increase their chances of being granted a visa.

Cover letter has many synonyms

Cover letter has many names and it is important not to be confused between them. Often used synonyms for cover letter is:

  • Personal cover letter
  • Covering letter
  • Letter of introduction
  • visa letter to the embassy
  • visa Letter
  • Schengen visa covering letter
  • Letter to the immigration for visa approval.
  • Letter of visa approval.
  • introductory letter for visa application
  • Purpose of travel letter
  • letter to the embassy for visa request
  • Schengen visa covering letter
  • cover letter for visa application

All these words mean the same and should not be confused with one another.

How to write a cover letter for Germany Schengen visa ?

To quickly and easily create a professional cover letter for your visa application, follow these simple steps using FlightGen:

  1. Watch the helpful tutorial provided by FlightGen.
  2. Download the convenient app from the App Store (for iOS) or Google Play Store (for Android).
  3. Answer the straightforward questions in the Letter Wizard.
  4. Preview your letter, make a small payment of $4.99, and download the PDF.

This is the easiest way to write a cover letter for a Germany Schengen visa, by using the app to auto-generate your cover letter. However, if you want to manually write one for yourself, then we recommend you start off with a blank page on google docs or word and begin typing.

Before you begin typing out your letter you must have the following information ready.

  • German consulate’s Address
  • Your trip start and end dates (not only for Germany but the whole trip including all Schengen countries which are part of your trip)
  • Day wise travel itinerary
  • Who is sponsoring the trip ?
  • Documents you will submit towards your visa application.

The next step is identifying the purpose of your travel & use the below samples to create a cover letter for your German Schengen visa, Let’s begin!

Is a cover letter needed for Germany Schengen Visa Application?

Yes. Even if the german visa requirements do not explicitly state that a cover letter is required, you will be asked to print it out and bring it with you when you visit the visa facilitation office.

Should you bring cover letter for visa : Source VFS

Sample cover letters for Germany Schengen visa (based on purpose of travel)

The format of your cover letter for Germany Schengen visa depends on the purpose of your travel, we are assuming that you know your visa type

Sample cover letter for Germany Tourist Visa Application

If the reason you are travelling to Germany is tourism, then you can use the below format to make your cover letter for a tourist visa. You will need to have at least a tentative travel itinerary which is backed up by proof of accommodations such as hotel bookings or hostels.

Consulate of Germany
50 Raffles Pl, #12-00 Singapore Land
Tower, Singapore 048623

Jan 14, 2023

Subject: Approval of my Schengen Tourist Visa with German Consulate

I would like to visit Germany for tourism between Jan 14, 2023 and Jan 24, 2023 I will also be
travelling to Austria, Spain .


Travel Purpose: I am going on a 10 day backpacking trip to Germany, spain and Austria. I have a friend
in Munich who will be joining me on my trip.

As Indian citizen, I need to get a Schengen Tourist Visa for the same.This would explain the details of
my trip and make a case for the issuance of my visa.


Jan 14, 2023 : Land in Munich and check in to my hotel near anguir
Jan 15, 2023 : take a day trip around Munich and taste their world class beer
Jan 16, 2023 : see the world famous Bayern Munich stadium
Jan 17, 2023 : take a train to Hallstatt and check in to my hotel
Jan 18, 2023 : Day tour around Hallstatt and near by villages
Jan 19, 2023 : Visit vienna and check in to my hotel
Jan 20, 2023 : visit Belvedere and take sky tram to the hills
Jan 21, 2023 : visit Valencia and check in to my hotel
Jan 22, 2023 : take a day trip around the city on hop on hop off bus
Jan 23, 2023 : fly back to Singapore from Barcelona

I am currently working at Stark Trevor Inc. as software lead engineer I am the bearer of all my travel
expenses on this trip
I am following the requirements as mentioned on the German consulate website.
Please find enclosed the following documents to support my Schengen Tourist Visa application

  • Proof of visa fee paid.
  • Flight itinerary from an agent. The itinerary will be ticketed once visa is approved.
  • Original and copy of my passport with minimum 6 months validity
  • Proof of my leave approval from my employer
  • Hotel bookings made for this trip.
  • Travel Itinerary during my trip as mentioned above.
  • My latest ITR which have been filed till date
  • Photos as per visa specification
  • My employment contract
  • Duly filled visa application form

I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below.

I look forward to hearing from you.

Sincerely,
………………….Date: Jan 14, 2023

( louis enriques )
Ph : +853134676
Email: [email protected]

You can download the pdf format of the above sample below, this was generated using our FlightGen App.

Sample cover letter for Germany Business Visa Application

If you are applying for a business Germany Schengen visa, then your documentation would be different and of course, the travel purpose would change along with it. Use the below cover letter format & modify it to reflect your details.

Consulate of Germany
50 Raffles Pl, #12-00 Singapore
Land Tower, Singapore 048623


Jan 14, 2023

Subject: Approval of my Schengen Business Visa with German Consulate

Dear Sir/Madam,

I would like to visit Germany for tourism between Jan 14, 2023 and Jan 24, 2023.

Travel Purpose: I am meetings our engineering partners at bould in Wolfsburg and studying the
technological advancement they made in car fuel injection. I will be attending the auto car trade to see new cars and a leisurely visit to BMW weldt in Germany is also planned.

As indian citizen, I need to get a Schengen Business Visa for the same.This would explain the details of
my trip and make a case for the issuance of my visa.

  • Jan 14, 2023 : Land in Wolfsburg & check in to hotel
  • Jan 15, 2023 : Take a factory tour around Bould Inc and see their research Institute
  • Jan 16, 2023 : Meet with engineer and attend a training on fuel injection
  • Jan 17, 2023 : meet the CEO of bould and negotiate a contract
  • Jan 18, 2023 : day off
  • Jan 19, 2023 : Visit the auto car trade festival in Mercedes Benz arena
  • Jan 20, 2023 : Meeting and contract negotiations with Boulder team
  • Jan 21, 2023 : Take a train from Wolfsburg to Munich
  • Jan 22, 2023: Visit BMW Weldt and take cars for a spin
  • Jan 23, 2023: Fly back to Singapore from Munich

I am currently working at Maruthi suzuki as lead injection engineer I am the bearer of all my travel
expenses on this trip.

I am following the requirements as mentioned on the German consulate website.
Please find enclosed the following documents to support my Schengen Business Visa application :

  • Proof of visa fee paid.
  • Flight itinerary from an agent. The itinerary will be ticketed once visa is approved.
  • Original and copy of my passport with minimum 6 months validity
  • Proof of my leave approval from my employer
  • Hotel bookings made for this trip.
  • Travel Itinerary during my trip as mentioned above.
  • My latest ITR which have been filed till date
  • Photos as per visa specification
  • My employment contract
  • Duly filled visa application form

I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below.

I look forward to hearing from you.

Sincerely,
………………….Date: Jan 14, 2023

( louis Jones )
Ph : +8531343893894
Email: [email protected]

You can download the pdf format of Germany Schengen Business visa below, this was generated using our FlightGen App. To know more about cover letter for business visa

Cover Letter Sample for a Visitor Visa Application

If you are applying for German visitor visa Application, then you need not mention your travel itinerary in the cover letter. See below sample to make your own visa letter for visitor visa application.

To,

Consulate of Germany

Menara Tan & Tan, 207, Jln Tun Razak,
Kuala Lumpur, 50450Kuala Lumpur,
Federal Territory ofKuala Lumpur,
Malaysia

Jan 15, 2023

Subject: Approval of my Schengen Visitor Visa with German Consulate

Dear Sir/Madam,

I would like to visit Germany for visiting between Jan 15, 2023 and Feb 4, 2023.

Travel Purpose: I am visiting my aunt for Christmas and stay with her for 20 days. she just had a boy
and I will also get to meet my nephew.

As a Kenyan citizen, I need to get a Schengen Visitor Visa for the same. This would explain the details of
my trip and make a case for the issuance of my visa.

I am a student. I am the bearer of all my travel expenses on this trip.

I am following the requirements mentioned on the German consulate website.

Please find enclosed the following documents to support my Schengen Visitor Visa application :

  • Travel Insurance for the duration of my stay as per visa specifications mentioned on the
  • consulate site
  • An official affidavit from a gazetted office provided by my host
  • No objection letter with leave approval from my institution
  • Photos as per visa specification
  • Proof of visa fee paid.
  • Original and copy of my passport with minimum 6 months validity
  • Duly filled visa application form

I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below.


I look forward to hearing from you.


Sincerely,


…………………………..Date: Jan 15, 2023
( Jenny Matthew )
Ph : +95653434549
Email: [email protected]

You can download the pdf format of the above sample Germany Schengen Visitor visa below, this was generated using our FlightGen App. To know more about cover letter for visitor visa

Cover Letter Sample for a Medical Visa Application

If you have a medical condition and want to get treatment for it in Germany, then you can use the below sample cover letter for Germany Medical visa Application.

To,

Consulate of Germany

2 Bloor St E, Toronto, ON M4W1A8,
Canada

Jan 15, 2023

Subject: Approval of my Schengen Medical Visa with German Consulate

Dear Sir/Madam,

I would like to visit Germany for medical treatment between Jan 15, 2023 and Jan 23, 2023 .

Travel Purpose: I have muscle mitosis and have been prescribed treatment at Munich’s Augusta
hospital. I will be accompanied by my son during this treatment.

As Canada citizen, I need to get a Schengen Medical Visa for the same.This would explain the details of
my trip and make a case for the issuance of my visa.

I am currently retired from my work. I am the bearer of all my travel expenses on this trip.

I am following the requirements as mentioned on the German consulate website.

Please find enclosed the following documents to support my Schengen Medical Visa application :

  • My appointment letter at the hospital in your country
  • Original and copy of my passport with minimum 6 months validity
  • Travel Insurance for the duration of my stay as per visa specifications mentioned on the
  • consulate site
  • Proof of visa fee paid.
  • Documents as proof of payment towards the treatment.
  • Proof of last 6 months pension credit statement
  • A letter from a hospital from my home country stating the need for a medical treatment.
  • A letter from Ministry of Health as the bearer of my expenses for the treatment
  • Duly filled visa application form
  • Bank statement from my sponsorer for this trip.
  • Photos as per visa specification

I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below.
I look forward to hearing from you.

Sincerely,
…………………………..Date: Jan 15, 2023
( Alexandria totemitz )
Ph : +95653434549
Email: [email protected]

You can download the pdf format of the above sample Germany Schengen Medical visa below, this was generated using our FlightGen App. To know more about cover letter for medical visa

Cover Letter Sample for a German Spouse Visa Application

Does your husband or wife live in Germany? If you want to join them, then you need to get a Spousal visa called Germany Schengen Spouse visa, the cover letter for this visa is rather simple as you need not give a day-wise travel itinerary, you just need your spouse to be either a German passport holder or must have a residence permit for Germany.

You can use the below sample cover letter for this purpose by modifying it for your needs, or you can generate a customised cover letter for Spouse visa with FlightGen App.

To,

Consulate of Germany

2 Bloor St E, Toronto,
ON M4W1A8, Canada

Jan 15, 2023

Subject: Approval of my Schengen Spouse Visa with German Consulate

Dear Sir/Madam,

I would like to visit Germany for visiting my spouse between Jan 15, 2023 and Apr 15, 2023.

Travel Purpose: I want to stay with my spouse, Suresh Bhatia who lives in Koln. he works for ABC
COMPANY & holds a residence permit for Germany

As an Indian citizen, I need to get a Schengen Spouse Visa for the same.This would explain the details of
my trip and make a case for the issuance of my visa.

I am currently unemployed. I am the bearer of all my travel expenses on this trip.

I am following the requirements as mentioned on the German consulate website.Please find enclosed the following documents to support my Schengen Spouse Visa application :

  • Copy of my Spouse passport who is an EU citizen
  • Original and copy of my passport with minimum 6 months validity
  • Two duly filled application forms
  • Duly filled visa application form
  • Fully paid round trip flight ticket
  • A copy of our marriage certificate
  • Attested bank statement of last 6 months
  • A copy of my spouse’s residence permit
  • Proof of visa fee paid.
  • A copy of my spouse’s passport
  • Photos as per visa specification

I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below.
I look forward to hearing from you.

Sincerely,
…………………………..Date: Jan 15, 2023
( Lalitha suresh )
Ph : +56134874346
Email: [email protected]

You can download the pdf format of the above sample Germany Schengen Spouse visa below, this was generated using our FlightGen App. To know more about cover letter for Spouse visa

Sample for German work visa

Before working in Germany, you must get a German work visa, which permits you to employment everywhere in the Schengen region in addition to Germany. The sample cover letter that follows is for a Schengen work visa for Germany.

To,

Consulate of Germany

No. 6, 50G, Shantipath,Chanakyapuri,
New Delhi, Delhi 110021

Jan 16, 2023

Subject: Approval of my Schengen WorkVisa with German Consulate

Dear Sir/Madam,


I would like to visit Germany for employment between Jan 16, 2023 and Jan 20, 2024 .

Travel Purpose: I have been offerred a job with thillium as their structural engineer.. I will be traveling
to meet my nee colleagues and begin my duty there.

As indian citizen, I need to get a Schengen WorkVisa for the same.This would explain the details of my
trip and make a case for the issuance of my visa.

I am currently working at toyota india as structural engineer I am the bearer of all my travel expenses
on this trip.

I am following the requirements as mentioned on the German consulate website.

Please find enclosed the following documents to support my Schengen Work Visa application :

  • Original and copy of my passport with minimum 6 months validity
  • Duly filled visa application form
  • Proof of visa fee paid.
  • My employment contract from the company in your country
  • Two application forms as mentioned in the requirements
  • Rental Agreement for the duration of my stay.
  • Photos as per visa specification

I trust you will find that everything is in order. If you need to contact me for further clarification or
additional details on my application my details are below.

I look forward to hearing from you.

Sincerely,
………………………….Date: Jan 16, 2023
( jagan mohan )
Ph : +65343791
Email: [email protected]

You can download the pdf format of the above sample Germany Schengen Spouse visa below, this was generated using our FlightGen App. To know more about cover letter for work visa

Cover letter Sample for Student visa

Germany is one of the best countries in the world to study, notably engineering, for which it is renowned. Additionally, Europe is significantly less expensive for higher studies of a comparable calibre than the US or Australia. You must obtain a German student visa if you want to travel to Germany as a student.

The format of the cover letter for Germany Student Schengen visa is as follows.

To,

Consulate of Germany

No. 6, 50G, Shantipath,Chanakyapuri,
New Delhi, Delhi 110021
Jan 16, 2023

Subject: Approval of my Schengen Student Visa with German Consulate

Dear Sir/Madam,

I would like to visit Germany for study between Jan 16, 2023 and Jan 16, 2025 .

Travel Purpose: I have been selected to join Aachen college for engineering. i will be visiting Germany
for getting my bachelor’s degree in aerospace engineering.

As an Indian citizen, I need to get a Schengen Student Visa for the same. This would explain the details of my trip and make a case for the issuance of my visa.

I am a student. I am the bearer of all my travel expenses on this trip.

I am following the requirements as mentioned on the German consulate website.

Please find enclosed the following documents to support my Schengen Student Visa application :

  • Notarised authorisation from both my parents
  • Letter of acceptance from the institution
  • Two visa application forms duly filled
  • Duly filled visa form signed by both parents
  • Flight itinerary from an agent. The itinerary will be ticketed once visa is approved.
  • Proof of visa fee paid.
  • Photos as per visa specification
  • Travel Insurance for the duration of my stay as per visa specifications mentioned on the
  • consulate site
  • Duly filled visa application form

I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below.
I look forward to hearing from you.

Sincerely,
…………………………..Date: Jan 16, 2023
( lohot kumat )
Ph : +561348744234
Email: [email protected]

You can download the pdf format of the above sample Germany Schengen Spouse visa below, this was generated using our FlightGen App. To know more about cover letter for student visa

Sample Transit Visa

If you are transiting through one of the busy airports in Germany such as Frankfurt, you will need a special type of short-stay visa called, a Schengen Transit visa. The below sample shows how to create visa letter for German Schengen Transit visa.

To,

Consulate of Germany

2 Bloor St E, Toronto,
ON M4W1A8, Canada

Jan 15, 2023

Subject: Approval of my Schengen Transit Visa with the German Consulate

Dear Sir/Madam,

I would like to visit Germany for transit between Jan 15, 2023 and Jan 16, 2023 .

Travel Purpose: I am travelling to the USA and I have a transit in Germany between Frankfurt to koln.

As Indian citizen, I need to get a Schengen Transit Visa for the same.

This would explain the details of my trip and make a case for the issuance of my visa.

I am currently working at DcComics as Production manager I am the bearer of all my travel expenses
on this trip.

I am following the requirements as mentioned on the German consulate website.


Please find enclosed the following documents to support my Schengen Transit Visa application :

  • Duly filled visa application form
  • A valid visa to my destination country
  • Proof of visa fee paid.
  • Flight ticket to the final country I am travelling
  • My employment contract
  • Flight itinerary from an agent. The itinerary will be ticketed once visa is approved.
  • Proof of my leave approval from my employer

I trust you will find that everything is in order. If you need to contact me for further clarification or

additional details on my application my details are below.

I look forward to hearing from you.

Sincerely,

……………..Date: Jan 15, 2023

( Transit John )

Ph : +64343784846

Email: [email protected]

You can download the pdf format of the above sample Germany Schengen Spouse visa below, this was generated using our FlightGen App. To know more about cover letter for transit visa

What are the other documents that one must submit for a German Schengen visa ?

You will need to provide additional documents depending on your purpose of travel. The common documents required for German Schengen visa are:

Where can I submit my Cover Letter for France Schengen Visa?


Your cover letter and visa application paperwork must be brought to the visa appointment. 
This is usually done at the German consulate, or at a centre that facilitates visa issuance, such as VFS or BLSS.

How important is a cover letter for German visa Application ?

For any visa application, particularly Schengen visas, a cover letter is essential.

It serves two purposes. It provides clarity to the visa officer about your travel plans, and makes it easier to approve or (deny!) your visa application.

First, your documentation will be checked to make sure it matches the information in your cover letter. Your visa approval will be easy if this is the case.

This is the only place that you can communicate with the visa officer as a visa applicant. So it is your chance to make a case for your visa approval.

A cover letter well-written can make or break your France visa application.

What is an introductory letter for visa application?

Sometimes, introduction letters are referred to as personal cover letters (also known as visa letters).

It’s intended to give information to visa officers about your trip. They will then cross-refer it with your supporting documents.

If all facts are confirmed, your application for visa approval will be processed quickly.

How to write an introductory letter for German visa application ?

The fastest way to get your introductory letter is by downloading the FlightGen App and let the AI do the work for you !!.
However if you want to write one on your own, then you can use the below example and create one for yourself.

Sample introductory letter

Do we need a cover letter for a visitor visa in the UK?


Yes. For UK visitor visa, a cover letter is required. While this article is focused on cover letters for German Schengen visas, you can use the same for UK visitor visas by altering the address and documentation sections.

How long should a cover letter for German Schengen visa be?


A cover letter that is well-written should not exceed 2 pages. This limit is the maximum length you can put in for your visa application.

Avoid getting too personal with visa officers and keep your letter concise in all sections.

What is intended with a letter of application?


The main goal of letter of application is to provide clarity on why your visa must be approved to the visa officer. By reading your visa letter the visa officer must have all the important facts needed to understand your visa application.

What is the best way to write a cover letter for a German visa application?

It is better to structure a cover letter for your visa application than a complete essay. Simply answer 10 to 20 questions about your trip.

The FlightGen App will automatically write your cover letter for you.

What are the key points that should be included in my cover letter for a German visa application?

In your cover letter, you should mention the purpose of your travel, travel dates, day-wise travel plan, and documents submitted for German Schengen visa approbation.

Which document do I need to include in my cover letter for a visa application?


It is necessary to list all documents you intend to submit for visa approval. If you have any additional documents, please mention them.

Is it important to use the same font size and style when writing my cover letter for a visa application?

No. However, it is better to use a clear font that is concise and simple than fancy fonts. A maximum of 1 to 2 lines should be used, with proper formatting and line height. This should make it easy for the visa officer to read your visa letter.

What is the best cover letter for visa application?


The best cover letter contains all information about your travel in a simple format that is easy for the German officer to understand. FlightGen App produces the best cover letters in this regard.

What are the most important things to include in a cover letter for visa application?


Your cover letter should include the following: the purpose of travel, travel dates and day-wise travel plans. Also, please mention documents submitted to German Schengen visa approval.

In case the consulate wishes to contact you, it is a good idea to include your contact information.

What are some common mistakes that I should avoid when writing a cover letter for German visa application?


The most important thing to avoid when writing a cover letters is not being completely truthful or publishing false or fabricated material.